Best PM Software for 500+ Units
- November 5, 2026
Best PM Software for HOAs and Condo Associations
Description
Short answer: Pick by what runs your association. A self-managing board of 40 units or fewer should start with Buildium Essential, from $65 a month, which Buildium lists for self-managed associations of that size. A management company that also runs rentals can use DoorLoop for dues, communication and records, but its HOA page does not list a board portal or architectural review. Yardi Breeze Associations is $1 a unit with a $400 monthly minimum, so it fits larger associations or teams already in the Yardi ecosystem.
Housing association software is the term some buyers use for HOA and condo association software, and this guide covers that category: dues, violations, board reporting and owner communication. HOA and condo association management is a different workload from renting out units: board reporting, assessment collection, violation tracking, and communication with many owners instead of one landlord and one tenant. Most platforms reviewed on this site do not build for this specifically. Three do. Buildium and DoorLoop were re-read on their own pages on October 28, 2026; Yardi Breeze is as last checked October 1, 2026.
WHAT ASSOCIATION SOFTWARE HAS TO DO
It has to collect dues and assessments and apply late fees, track violations and the fees tied to them, give owners and the board a portal, store bylaws and records, keep separate books for each association, and communicate with many owners by email, text, or mail.
PICK YOUR SITUATION
- A self-managing board, up to about 40 units. Buildium Essential, from $65 a month, is listed for self-managed associations of 40 units and under. Every Buildium plan includes association, property and unit accounting, ePay, Resident Center portals, violations management, architectural requests with committee voting, board and committee management, and unlimited file storage. DoorLoop One bills at least $199 a month on yearly billing and Yardi Breeze at least $400.
- A management company with associations and rentals. DoorLoop’s HOA page lists dues and late fees, resident messaging by email, text and portal, compliance and issue tracking, and file storage, inside the same system as your rentals. Buildium adds board and committee tools, architectural request voting and, on Premium, association bank syncing, with preferred Premium pricing from 151 association units. Ask DoorLoop whether it offers a board portal and architectural review, since its page does not list them.
- Already in the Yardi world, or a larger association. Yardi Breeze Associations is $1 per unit with a $400 monthly minimum on an annual agreement, with no onboarding, training or support fees. The minimum applies until 400 units, so a 40-unit association pays about $10 a unit. Yardi does not publish association feature detail on its pricing page.
WHAT THEY COST AT FOUR SIZES
Monthly, at listed rates, before taxes and add-ons.
| Units | Buildium | DoorLoop One | Yardi Breeze Associations |
|---|---|---|---|
| 20 | from $65 (Essential) | $199 (minimum) | $400 (minimum) |
| 40 | from $65 (Essential, up to 40 units) | $199 (minimum) | $400 (minimum) |
| 100 | Growth from $202 or Premium from $420; use Buildium’s association calculator | $250 | $400 (minimum) |
| 200 | Premium from $420; preferred pricing from 151 association units | $400 ($250 for the first 100 plus $1.50 for the next 100) | $400 (minimum) |
Buildium’s price depends on association door count and plan; the table shows its listed starting prices only.
WHAT EACH VENDOR LISTS
| Buildium | DoorLoop | Yardi Breeze | |
|---|---|---|---|
| Dues and late fees | Association accounting and ePay | Listed | Not published |
| Violations | Listed | Compliance and issue tracking | Not published |
| Architectural requests with voting | Listed | Not listed | Not published |
| Resident and board portals | Listed | Resident portal | Not published |
| Records and file storage | Unlimited file storage | Listed | Not published |
| Resale documents | HomeWiseDocs | Not listed | Not published |
| Open API | Premium | Included | No, per our Yardi Breeze review |
Verified from each vendor’s own page on October 28, 2026; Yardi Breeze from our earlier check.
WHAT TO ASK BEFORE YOU PICK
Ask about unit minimums and limits, who can see compliance documents, and whether board members get their own login. Ask DoorLoop about a board portal and architectural requests, and Yardi for its association feature list.
FAQ
What is the cheapest HOA software here? Buildium Essential, from $65 a month, which is listed for self-managed associations of 40 units and under. DoorLoop One bills a $199 monthly minimum and Yardi Breeze a $400 minimum.
Does DoorLoop support HOAs? Yes. Its HOA page lists dues, fees and late fees, resident messaging by email, text and portal, compliance and issue tracking, and file storage for bylaws and records. It does not list a board portal or architectural requests.
Does Yardi Breeze have an HOA plan? Yes, an Associations tier on Breeze Premier at $1 per unit per month with a $400 monthly minimum on an annual agreement.
Do these have a homeowner portal? Buildium has Resident Center portals and board communications, and DoorLoop has a resident portal for payments and requests. Yardi’s portal details are not published on its pricing page, so confirm with the vendor.
Can I use rental software for an HOA? Only if it handles association accounting and dues. Buildium lists association accounting, DoorLoop lists dues and late fees, and Yardi Breeze has a dedicated Associations tier.
Read the full reviews: Buildium Review, DoorLoop Review, and Yardi Breeze Review, and see Buildium vs DoorLoop for a head-to-head.
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